Senior Management Analyst

City of Berkeley, CA

Job Details

  • Job Function: Analyst; Project Manager
  • Salary: $49 - $60.
  • Position Type: Full Time
  • Population: 112,580
  • Website: http://www.ci.berkeley.ca.us
  • Where: 2180 Milvia Streetn, Berkeley, CA
  • Form of Government: Council-Manager
HOW TO APPLY

Post Date: Mar 14 2019

Deadline: Mar 25 2019

To apply and for more information about this opening, please visit our website at http://www.cityofberkeley.info/hr/, no later than Monday, March 25, 2019 at 5:00 PM (PST).

Summary

THE POSITION:
The City of Berkeley is currently accepting applications for an exciting opportunity as a Senior Management Analyst. There are current vacancies in the City Manager's Office and Public Works, and this is also a city-wide classification with positions in multiple departments and multiple divisions including: City Manager's Office; Public Works; Planning; Parks, Recreation & Waterfront Department; and Health, Housing and Community Services.

Candidates must apply during the recruitment period and pass all examination phases in order to have their names placed on an employment list that will be used by any of the listed City departments to fill career full-time and or temporary positions that may open up in the next 12 months.

The new Senior Management Analysts will be resourceful, have strong written and oral communications skills, and will be methodical problem solvers who embrace the use of technology in accomplishing their work and be experts in complex financial analysis and fiscal administration.

Generally Senior Management Analysts will be responsible for: planning and organizing complex administrative or management studies relating to the activities or projects of a department or the operations of the City as a whole; providing statistical budget development and other management analysis; preparing technical reports, council reports, and reports to boards and commissions; developing or utilizing computer applications to assist with analytical studies; supervising, directing, and evaluating the work of assigned staff, providing technical assistance on administrative and analytical matters.

Specifically Senior Management Analysts in the following departments may be responsible for:

In the City Manager's Office under general supervision this working lead level position performs complex and difficult administrative, systems, statistical, budget development and other management analyses. This position will make recommendations for action and assist in policy, procedure, and budget development and management. This position will be responsible for fiscal oversight and monitoring of City departments' budgets as assigned. This position assists with the development, preparation, and issuance of the Biennial Budget and Capital Improvement Program. This position requires the ability to effectively manage cross departmental coordination. Incumbents are expected to exercise considerable latitude in selecting study approach and analytical techniques and in making sound recommendations based upon study results. Please note: positions in the City Manager's Office are exempt from the competitive service and the incumbent will hold regular at-will status.

In the Public Works Department incumbents coordinate and provide oversight of large portions of the department's Capital Improvement Plan (CIP), including reviewing and approving Project Initiation Forms (PIFs), project reconciliations, reporting, and carryover/new appropriation requests for capital projects, and managing multiple capital fund forecasts; lead or assist in the coordination, development and implementation of departmental budgets; develop and implement department policies and procedures; assist Public Works divisions with the resolution of complex and special project budget issues; supervise, assign work to and evaluate the work of other analysts and clerical staff.

In Planning Department incumbents plan, develop, and manage operating budget; ensure fiscal compliance of multiple funds; review position control and payroll reports for accuracy and payroll distributions; review fiscal year-end and new fiscal year process, including forecast, oversee and monitor enterprise funds; analyze revenues and expenditures; monitor and report grants and expenditure contracts.

In the Parks, Recreation and Waterfront Department incumbents track and monitor capital budget; review position control and labor costs for projects and programs; write City Council and Commission reports; respond to and track PRA requests; develop scope for and execute contracts; support fee analysis and assessment of proposals; special project and grant support, including planning and design; manage, develop, and negotiate citywide department lease and licensing agreements, including oversight, billing, and monitoring of compliance.

In the Health, Housing and Community Services Department incumbents performs supervisory work in the departmental finance unit including coordinating division budget development and monitoring, fiscal and program analysis, and oversight of contract and grant compliance requirements. This classification may also manage a portfolio of funds, coordinate city-wide projects and will work closely with other City of Berkeley departments including Police and Public Works, outside groups and sponsors, and City Council offices.

REQUIRED QUALIFICATIONS:

Education
Equivalent to graduation from a four-year college, preferably with major coursework in business or public administration, economics, accounting, or a closely related field.

AND

Experience
Four (4) years of progressively responsible full-time, professional experience in public administration, management, or business, involving budget and fiscal accounting control.

A master's degree in public administration, financial management or accounting is highly desirable and, may be substituted for one (1) year of the professional-technical experience. Some positions may require successful completion of college-level accounting courses such as budgetary, managerial, and governmental accounting.

Other Requirements
Must be able to travel to various locations within and outside the City of Berkeley to meet the program needs and to fulfill the job responsibilities. When driving on City business, maintenance of a valid California driver's license and satisfactory driving record is required.

KNOWLEDGE AND ABILITIES:

Knowledge of: Principles, practices and methods of administrative, organizational, economic and procedural analysis; public administration principles and practices; business computer user applications, particularly as related to statistical analysis and data management; standard business office practices and procedures, including demonstrated proficiency in personal computer applications such as Microsoft Word and Microsoft Excel; financial, statistical, and comparative analysis techniques and formulae; principles and practices of budget development, accounting and administration; and basic supervisory principles and practices including performance evaluation and assessment.

Ability to: Analyze complex administrative, operational, economic and organizational problems, evaluate alternatives and reach sound conclusions; collect, evaluate and interpret varied information and data, either in statistical or narrative form; interpret and apply laws, regulations, policies and procedures; plan, direct and review the work of a staff on a project or day to day basis; prepare clear, concise and complete reports and other written materials; maintain accurate records and files; coordinate multiple projects and meet critical deadlines; exercise sound independent judgment within established guidelines; and establish and maintain effective working relationships with those contacted in the course of the work.

APPLICATION PROCESS:

APPLICATION PROCESS
Applicants must submit the following:

1. CITY OF BERKELEY EMPLOYMENT APPLICATION
2. RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
3. WORK SAMPLE
4. RESUME

All materials must be submitted no later than 5:00 p.m. P.S.T. on the closing date. Postmarks, faxes, and incomplete applications will not be accepted. Your application and supplemental questionnaire must be filled out completely. Resumes are to be attached but are not a substitute for a completed application.

The examination process will consist of:
1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
2. Written Examination - Applicants possessing these requirements will advance to a multiple-choice written examination tentatively scheduled for April 10, 2019. The examination will cover elements of the knowledge and abilities identified in this announcement.
Applicants who pass the written examination will undergo a competitive review and assessment of their supplemental questionnaire responses and their education/training and experience in order to determine the best qualified applicants.
3. Applicants passing all testing phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster.

Exam Access Accommodation: In compliance with local, state and federal laws and regulations, the City of Berkeley will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Department of Human Resources | (510) 981-6800 | hr@cityofberkeley.info | 2180 Milvia Street, 1st Floor, Berkeley CA 94704.

Alternative Application Formats: This application material is available in alternative formats upon request. Alternative formats include audio-format, braille, large print, electronic text, etc. Please contact the ADA Coordinator, 2180 Milvia Street, Berkeley | Phone: (510) 981-6300 | TTY: (510) 981-6347| ADA@cityofberkeley.info and allow 7-10 days for production of the material in an alternative format.
The City of Berkeley is an EEO/ADA Employer.

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